Your software doesn't talk.
Your staff shouldn't have to either.
Connect the stack. Keep the savings.
We connect Dentrix, Open Dental, Clio, QuickBooks, Salesforce, HubSpot, and the rest of your stack — so re-keying, chasing claims, and dreaded migrations stop eating your payroll. Missed calls get fixed too. You keep 85% of every dollar we save.
No savings, no fee — you only pay from what we save you.
We charge 15% of documented savings — nothing more. Save you $10K/mo and you pay $1,500, keeping $8,500. Save you nothing, and you owe nothing.
You're not short on people. You're short on systems that finish the job.
- Double entry is a second job. Front desk keys the patient into the PMS, then again into billing, then again into the portal. Same story in law with Clio → accounting → calendars. Every handoff is time, typos, and overtime.
- Insurance, claims, and follow-ups die in the PMS. Status checks, denials, unpaid invoices, and "did we send that?" live in someone's head or a sticky note — not a closed loop between practice management, RCM, and QuickBooks.
- Migrations and new tools terrify the office. Moving off legacy software, adding a CRM, or "just syncing Salesforce" turns into weekends of cleanup, missing charts, broken billing, and a team that stops trusting the system.
And while all that burns hours, the phone still rings through lunch. A missed call feels urgent. The quiet drain is the disconnected stack.
We make your systems do the busywork between them.
XClear AI is not another AI receptionist bolted onto a broken workflow. We're a Utah team that sits with your staff, maps how work actually moves, and builds the connective tissue your software never shipped with.
That means wiring Dentrix / Open Dental / Athena to intake, eligibility, and billing. Syncing Clio with calendars, docs, and QuickBooks. Pushing wins and stages out of Salesforce or HubSpot without someone retyping them. Migrating history cleanly when you change platforms — without downtime or ghost records.
Phones and after-hours booking? We handle those so leads don't vanish. But the core of the engagement is systems: connect what's already paid for, automate the handoffs, prove the hours and dollars saved.
You keep your tools. You keep your team. You keep 85% of the savings. We charge 15% of documented savings. Save you $10K/mo → you pay $1,500 and keep $8,500. Save you nothing → you owe nothing.
Systems first. Busywork gone.
Connect the stack. Keep the savings.
Systems that finally sync
PMS, CRM, billing, and docs stop living in silos. Data enters once and shows up where work actually happens.
Migrations without the nightmare
Switching Dentrix ↔ Open Dental, standing up Clio, or moving off a legacy ERP? We move history, map fields, and keep the office running.
Billing & claims that don't stall
Eligibility checks, claim status, denial follow-up, and invoice chasing run between the PMS/RCM stack and accounting — not on a sticky note.
Intake that doesn't retype the patient (or client)
Forms, portals, and new-matter intake land cleanly in the system of record. No 45-minute copy-paste ritual.
Follow-ups that close the loop
Quotes, unpaid balances, no-shows, and "waiting on insurance" sequences fire from the systems you already use — on time, every time.
Phones covered so the front desk can work the queue
Calls answered, appointments booked, FAQs handled — including lunch and after hours — so missed-call panic stops stealing focus from the real backlog.
Built around what you already run.
Not a rip-and-replace platform.
Built around what you already run — not a rip-and-replace platform.
From audit to connected systems in weeks.
Free Waste Audit
30 minutes. We watch how work moves across your software and people, name the hours leaking between systems, and price the savings. No pitch deck theater. No commitment.
Connect & Build
We wire the handoffs, clean the migration path if you need one, and stand up the automations in your real stack (not a shiny demo sandbox). Typical pilot: a few weeks, one painful workflow fixed end-to-end.
Keep It Working
We monitor the connections, fix breaks when a vendor changes something, and expand to the next bottleneck. Monthly proof of hours and dollars saved — not "vibes."
Built for your business.
Systems integration tailored to the way you actually work.
Don't take our word for it.
We're early, and we'd rather earn your trust with structure than with quotes you can't verify. So the risk sits with us.
No savings, no fee. Our core pricing is 15% of savings we can document and show you. If the automation doesn't save you money, you don't owe us for it.
Every number is documented. We don't bill on "projected" or "up to." If we can't measure it and prove it to you, it doesn't count toward what you pay.
Your tools and team stay. We build around what you already use — no forced migrations, no new platform to learn, no headcount to hire.
A local team, not a faceless AI agency.
XClear AI is run by Ryan Clarke, who spent 20+ years watching great businesses bury talented people in work that software should handle. He started XClear AI to fix exactly that — for the businesses down the road, not the Fortune 500.
Utah-based. We'll sit in your office, watch how the work actually flows, and answer the phone when you call.
Meet the founder →Find out what disconnected systems cost you.
A free 30-minute Waste Audit. We'll show you exactly where hours leak between your tools — and what it's worth to connect them. No commitment.